HSE Programmes

This Fitness for Work Programme forms part of the Jordan Rail Safety Management System (SMS) and is governed by JRSE-110 Safety and Environmental Requirements, Rev 9. It establishes the framework by which Jordan Rail ensures that all workers — employees and contractors — are physically, mentally and emotionally fit to perform their work safely, and that fitness for work is assessed, monitored and managed across all operations.

The programme applies to all Jordan Rail operations — wet and dry hire, construction and maintenance, fabrication, transport and logistics, and mobilisation/demobilisation of plant — and to all employees, contractors and visitors at sites, yards, workshops and rail corridors under Jordan Rail's control. It aligns with ISO 45001:2018 Clause 8 (operational controls for worker health) and the Work Health and Safety Act 2011 (Cth) duty to monitor worker health.

Jordan Rail is committed to ensuring that every worker is fit for work at the start of and throughout each shift. Fitness for work means being free from any physical, mental or medical condition — including fatigue, illness, injury, impairment from alcohol or other drugs, and psychological stress — that could adversely affect the worker's ability to perform their duties safely.

No worker is to commence or continue work where they are not fit for work. Workers must report any condition that may affect their fitness for work, and Jordan Rail will assess the worker and provide reasonable adjustments, alternative duties or stand-down in accordance with this programme and applicable legislation.

• Fitness for work is a shared responsibility — Jordan Rail provides the framework and assessment; workers present themselves fit and report conditions that affect fitness.
• Fitness assessments are conducted fairly, confidentially and in accordance with the Privacy Act 1988 (Cth) and the Disability Discrimination Act 1992 (Cth).
• Fitness for work integrates with the Fatigue Management Programme and the Alcohol or Other Drugs Management Programme.
• Pre-existing conditions and disabilities do not automatically disqualify a worker; reasonable adjustments are considered before any decision.
• Fitness for work is a condition of ongoing engagement for all employees and contractors.

• Fitness for Work: the physical, mental and emotional capacity to perform assigned duties safely, without risk to the worker or others.
• Fitness Assessment: an evaluation of a worker's capacity, conducted by a competent person (supervisor, qualified occupational health professional or medical practitioner).
• Health Monitoring: ongoing monitoring of a worker to detect changes in health status due to exposure to hazards at work, as required under the WHS Regulations.
• Reasonable Adjustment: modification to a role, task or work environment that enables a worker with a disability or health condition to perform the inherent requirements of the role.
• Stand-down: temporary removal of a worker from duties where they are assessed as not fit for work, on full or partial pay as applicable.

Fitness for work is assessed at the following points in the worker lifecycle, using the processes defined in JRSE-110:

• Pre-employment / pre-engagement medical assessment for safety-critical roles (rail, heavy vehicle operators, plant operators).
• Periodic medical assessments at intervals determined by role risk (typically 1–3 years for rail and heavy-vehicle roles).
• Return-to-work assessment following injury, illness or extended absence (greater than 4 weeks).
• Triggered assessment where a supervisor reasonably suspects a worker is not fit for work (observable signs, incident, self-report).
• Post-incident assessment where fitness for work may have contributed to an incident.
• Rail safety worker medical under the Rail Safety National Law and RIW medical requirements.

Medical assessments are conducted by qualified occupational health providers and are scoped to the inherent requirements of the role. Jordan Rail maintains records of assessment outcomes (fit / fit with restrictions / unfit) in accordance with the Privacy Act 1988 (Cth). Health monitoring is provided where a worker is exposed to a hazardous substance above prescribed limits, as required by the WHS Regulations.

• Assessment scope is limited to the inherent requirements of the role — no blanket medical examinations.
• Confidential medical records are held by the health provider; Jordan Rail receives only the fit/unfit outcome and any restrictions.
• Health monitoring is provided at no cost to the worker and during working hours where practicable.
• Results are stored securely and accessed only by authorised persons on a need-to-know basis.
• Workers may request a copy of their assessment and may seek a second opinion at their own cost.

• Managing Director: accountable for the programme; ensures resources and that the programme meets legal and ISO 45001 requirements.
• Managers / Supervisors: monitor fitness for work in their teams, conduct triggered assessments, and implement reasonable adjustments or stand-down.
• HR / Safety Representative: coordinate medical assessments, maintain confidential records, and manage return-to-work.
• Workers: present fit for work, report conditions affecting fitness, and comply with assessment requests.
• Contractors: ensure their workers meet Jordan Rail fitness requirements before deployment.

When a supervisor reasonably suspects a worker is not fit for work, the following procedure applies:

• Step 1 — Observation: the supervisor observes and documents objective signs that fitness for work may be impaired.
• Step 2 — Private discussion: the supervisor discusses the observations with the worker in private and allows the worker to respond.
• Step 3 — Risk assessment: the supervisor assesses the immediate risk to the worker and others and takes interim action (reassignment, pause work, or stand-down) as required.
• Step 4 — Referral: where the matter is medical, the worker is referred for a fitness-for-work assessment by a qualified provider.
• Step 5 — Outcome: based on the assessment, Jordan Rail implements reasonable adjustments, alternative duties, return-to-work, or stand-down.
• Step 6 — Record: the assessment, outcome and any adjustments are recorded confidentially and reviewed.

As part of the truck pre-start daily inspection, every heavy-vehicle driver completes a Fit-for-Duty Check and signs a Driver Declaration before commencing a shift. This check is completed in the Driver Shift module of the Heavy Haulage section and recorded against the work diary entry for the shift. The check integrates the five daily pre-start inspection questions with the five fitness-for-duty questions below.

• Pre-Start Daily Inspection (5 questions): Oil / fluid checks; Tyre condition; Windscreen & mirrors free of cracks; Seats / seatbelt in good condition; All electrical items in working order (indicators, lights, etc.).
• Fit for Duty Check Q1: Have you had sufficient sleep and rest to safely perform your duties today?
• Fit for Duty Check Q2: Are you currently free from fatigue, drowsiness, illness, injury, or any condition that could affect your ability to drive safely?
• Fit for Duty Check Q3: Are you free from the effects of alcohol, illegal drugs, or any medication that could impair your driving or decision-making?
• Fit for Duty Check Q4: Have you taken the required rest breaks and do you have sufficient available work hours to complete today's planned duties safely?
• Fit for Duty Check Q5: Are you physically, mentally, and emotionally capable of performing your duties safely today?
• Driver Declaration: I declare that the information provided above is true and that I am fit to perform my duties safely. The driver records their name, date, time and signature.
• Where any Fit for Duty answer is 'No', the driver must not commence the shift and must report to the Transport Manager / supervisor before proceeding.

This Fitness for Work Programme is aligned with ISO 45001:2018 (Clauses 6.1.2 hazard identification, 7.1 resources including health, 8.1.3 operational controls for worker health) and operates within the following legislative framework.

• ISO 45001:2018 / AS/NZS ISO 45001 — Occupational Health & Safety Management Systems (framework alignment).
• JRSE-110 Safety and Environmental Requirements, Rev 9 — governing HSE manual.
• Work Health and Safety Act 2011 (Cth) and WHS Regulations 2011 — primary duty of care and worker obligations.
• Rail Safety National Law (RSNL) and ONRSR / RIW — rail-safety worker fitness and competency.
• NHVR / Heavy Vehicle National Law — fatigue management and Chain of Responsibility for heavy vehicle operations.
• Fair Work Act 2009 (Cth) — workplace obligations where fitness, fatigue or AOD matters affect employment.
• Privacy Act 1988 (Cth) and Australian Privacy Principles — handling of medical and health information.