HSE Management Plan (JRSE-110)

This document is the HSE Management Plan (JRSE-110) for Jordan Rail Pty Ltd. It is identified by document number P-JR140 and is maintained under revision control. The current issue is Issue 05, revised 26 October 2025.

This document is the confidential property of Jordan Rail Pty Ltd. It is for internal use by Jordan Rail and its subcontractors only and may not be relied upon by any other party. Jordan Rail does not accept liability or responsibility for this document in respect of any use or reliance upon it by any other party and does not provide any warranty as to its accuracy or reliability.

• Document Number: P-JR140.
• Current Issue: Issue 05 (Revised 26 October 2025).
• Document Status: Controlled — issued and maintained under the Jordan Rail document control register.
• Amendment Record: maintained within the Document Control Register; each revision is recorded with date, author and summary of changes (see Appendix A). Version history: Issue 04 — 22/10/2024 Yearly Review; Issue 05 — 26/10/2025 Yearly Review.
• Document Distribution List: issued to all Jordan Rail managers, supervisors, workers and engaged subcontractors; made available on the Operating System.
• Confidentiality: this document is the confidential property of Jordan Rail Pty Ltd and is not for external distribution without authorisation.

This document provides the health, safety, quality and environmental requirements for Jordan Rail and its subcontractors when undertaking work on the rail network. It is the overarching HSE Management Plan and the source document from which the Jordan Rail Safety Management System, Environmental Management System and HSE Programmes are derived (see Figure 1).

Jordan Rail provides heavy mobile plant and equipment for rail and civil construction — wet and dry hire, construction and maintenance, fabrication, transport and logistics, and mobilisation/demobilisation of plant. Operations occur in high-risk settings including active rail corridors, public roads, civil sites, workshops and yards. This manual establishes the requirements that apply across all of those operations and to all employees, contractors and visitors at sites under Jordan Rail's control.

The manual is operated and audited within the Jordan Rail Operating System (this platform), which serves as the system of record for all safety documents, inspections, hazard registers, incident reports and corrective actions. Every record carries a unique reference number for full traceability and audit readiness.

This manual is operated through the Jordan Rail Operating System — the digital platform that is the single system of record for every HSE activity at Jordan Rail. The Operating System replaces paper-based systems with a live, auditable, reference-numbered record of every inspection, hazard, SWMS, incident, corrective action, plant profile, worker competency and controlled document (see Figure 2).

The Operating System is used by managers, supervisors, workers, the workshop and interactive screens across desktop, tablet and mobile. It enforces the requirements of this manual directly in the workflow — hold points cannot be bypassed, plant cannot be mobilised without a passed inspection, and workers cannot be deployed to safety-critical work without current competency. This makes the manual an operational control, not just a reference document.

• Unique reference numbers: every record (inspection, hazard, incident, plant profile, PO, work diary) carries a reference in the format JR-XXX-YYMMDD-XXXX for full traceability and audit.
• Real-time sync: any change — sign in/out, task completion, inspection result, tag-out — instantly refreshes every surface (Workshop, Manager Overview, Interactive Screens, field devices).
• Modules: Inspections & Checks (pre-mob, pre-start, dry-hire, battery life checks, washing), Hazards & SWMS, Incidents & Corrective Actions, Plant & Fleet, Workers & Competency (RIW, VOC, medicals, tickets), Documents & Registers (controlled docs, SDS/MSDS, lifting equipment, safety registers).
• Role-based access: admin, manager, worker, workshop and interactive-screen roles — each sees only the records and actions relevant to their role.
• Field capture: photo, signature, GPS location and PIN authentication captured on inspections and close-outs directly in the app.
• Automated reminders & notifications: expiring tickets, medicals, permits, scheduled inspections and overdue actions are flagged to the responsible person and manager.
• Hold points enforced in-app: the system prevents progression past a hold point until the required sign-off is recorded by an authorised verifier (see Section 10).
• Document generation: every register and report can be printed or exported to a branded PDF for audit, client or regulator submission.
• Offline capture with sync: field work in rail corridors without signal is captured offline and syncs to the system of record when connectivity returns.
• Audit readiness: all records are retained as permanent, auditable documents aligned to ISO 45001:2018 and available for client, network and regulator audit.

Purpose: this HSE Management Plan summarises Jordan Rail's safety, health, rail-safety and environmental requirements. It applies to all Jordan Rail operations and to all workers and subcontractors engaged in those operations.

Jordan Rail controls risk using the hierarchy of controls (Figure 3) — eliminating the hazard is always preferred over relying on personal protective equipment. The quick reference below sets out the key responsibilities and controls at a glance. Detailed requirements are provided in the sections that follow and in the supporting Safety Management System, Environmental Management System and HSE Programmes.

• All workers must be fit for work, free from fatigue and not impaired by alcohol or other drugs before commencing safety-critical work.
• All workers must hold the required network induction, RIW competency, VOC and tickets before deployment to rail or safety-critical work.
• All plant must pass pre-mobilisation and pre-start inspection before deployment; defects are reported and tagged out where required.
• All hazards are identified and controlled using the hierarchy of controls before work commences (SWMS, task risk assessments).
• All hold points are observed — work stops at a hold point until the authorised verifier signs off in the Operating System.
• All incidents, injuries and near misses are reported, investigated and actioned; serious incidents are notified to the relevant regulator.
• All environmental aspects — waste, water, noise, dust, erosion, spills — are managed per the Environmental Management System.
• Lunch break is strictly 13:00 to 13:30 across all documentation, timesheets and rosters.

Table 1 of JRSE-110 defines the terms used throughout this manual and the supporting management systems. The key definitions are summarised below.

Table 2 of JRSE-110 sets out the categories of health assessment required for workers, based on the inherent requirements and risk of the role. Health assessments are conducted by qualified occupational health providers, scoped to the role, and managed confidentially under the Privacy Act 1988 (Cth).

Table 3 of JRSE-110 defines the minimum personal protective equipment (PPE) required for workers at Jordan Rail sites and operations. PPE is the last line of defence in the hierarchy of controls (Figure 3) and is required in addition to, not in place of, higher-order controls.

Jordan Rail defines and documents the roles, responsibilities and authorities for HSE across the organisation. The RACI matrix below summarises accountability for key HSE activities: R = Responsible (does the work), A = Accountable (owns the outcome), C = Consulted, I = Informed.

• The Managing Director is accountable for the HSE management system and for ensuring adequate resources.
• Managers and supervisors are responsible for implementing this manual in their areas of control and for verifying compliance.
• Workers are responsible for their own safety and the safety of others, for following procedures and for reporting hazards and incidents.
• The HSE Coordinator maintains the system, advises, and audits compliance.
• Contractors and their workers are responsible for meeting Jordan Rail HSE requirements while engaged by Jordan Rail.

Hazards are identified before work commences and controlled using the hierarchy of controls (Figure 3). Risk is assessed using the 5×5 risk matrix (Figure 4), which combines likelihood and consequence to produce a risk score that drives the level of control, the reporting pathway and the approval required.

Hazard identification and risk control is a continuous process — hazards are identified at planning, before each shift (pre-start), during the work, and after any incident or change. The output is recorded in the SWMS or task risk assessment and, where the risk is high or a hold point applies, is verified before work proceeds.

• Identify hazards for each activity: plant, environment, task, people and sequence.
• Assess initial risk using the 5×5 matrix (Figure 4) and record in the SWMS.
• Apply the hierarchy of controls — eliminate, substitute, engineer, administer, then PPE.
• Re-assess residual risk after controls; high/extreme risk requires manager approval before work proceeds.
• Review hazards when conditions, plant, people or scope change; re-issue the SWMS where controls change.
• Maintain the hazard register in the Operating System; open hazards are surfaced on the Hazard Dashboard.

A hold point is a defined stage in a work process beyond which work must not proceed until a required inspection, test or verification has been completed and signed off by an authorised person. Hold points are a critical control in the Jordan Rail Safety Management System and are enforced in the Operating System — the system prevents progression past a hold point until the sign-off is recorded by an authorised verifier (see Figure 5).

Hold points exist to guarantee that safety-critical and quality-critical stages are verified before the work advances. They are identified during planning — in the SWMS, the inspection plan, the quality plan or the network's safeworking rules — and are marked on the work sequence so that every worker knows where work must stop for verification.

• Hold points are identified in the SWMS, inspection plan, quality plan or network safeworking rules for each activity and are marked on the work sequence.
• When work reaches a hold point, all work in that area stops. The worker notifies the supervisor that a hold point has been reached and that verification is required.
• The authorised verifier (supervisor, HSE coordinator, competent person or third-party inspector) conducts the inspection or test and records the result in the Operating System.
• If the verification passes, the verifier records the sign-off — name, role, date and result — in the Operating System, which releases the hold point and allows work to proceed.
• If the verification fails, work remains on hold; the defect is recorded, a corrective action is raised, and the hold point is not released until the defect is resolved and re-verified.
• No worker is to proceed past a hold point that has not been released. Bypassing a hold point is a serious breach of this manual and is dealt with under the disciplinary process.
• Hold points are auditable — each release is recorded with the verifier's identity, timestamp and result, and is retained as a permanent record for audit.
• Common Jordan Rail hold points: post-weld inspection, post-fabrication dimensional check, pre-mobilisation inspection release, load test, electrical test & tag, rail access permit, plant commissioning sign-off, and gauge-conversion verification (see Table 4).

Jordan Rail consults with workers on matters affecting their health and safety, in accordance with the WHS Act 2011 (Cth). Consultation is a two-way process — workers are informed of hazards and changes and are given a reasonable opportunity to contribute before decisions are made.

• Pre-start meetings are held before each shift to communicate the day's hazards, controls, hold points and any changes.
• Toolbox talks and safety meetings are held regularly and recorded in the Operating System.
• Workers are consulted before changes to plant, processes, SWMS or rosters that may affect health and safety.
• Safety representatives and HSRs (where elected) are consulted on hazard identification, risk assessment and incident investigation.
• Consultation outcomes and decisions are recorded and communicated to the workforce via the Operating System.
• The workshop/site pre-start module captures attendees, topics and sign-on for each session.

No worker performs safety-critical work at Jordan Rail until they are inducted, trained and verified competent for the task and plant. Training is risk-based, verified by assessment (VOC), and recorded against the worker's profile and RIW record in the Operating System.

• The Competency Matrix flags competencies within 30, 60 and 90 days of expiry for proactive scheduling.
• Jordan Rail's internal training standard exceeds every network's minimum (see the Rail Industry Training Programme and Appendix D).
• Training records are retained as permanent auditable records and available for network, principal and regulator audit.

All plant and equipment at Jordan Rail is inspected, maintained and verified before deployment and throughout its service life. The plant lifecycle (Figure 6) shows the inspection stages a unit passes through — each stage is recorded in the Operating System against the unit's profile.

• Pre-mobilisation inspection before plant leaves the yard; a passed inspection is a hold point before mobilisation.
• Pre-start inspection at the start of each shift; defects are reported and the plant is tagged out where required.
• Preventive maintenance scheduled by hours/kilometres; service history recorded per unit.
• Lifting equipment registered and inspected by a competent person at the required interval.
• Electrical equipment test & tagged; expiry tracked.
• Tag-out / lock-out applied where a defect creates a risk; the plant is not returned to service until repaired and re-verified.
• Plant commissioning report completed for new or modified plant before first use.

A Safe Work Method Statement documents the hazards, controls and PPE for a high-risk activity and is developed before the activity commences. SWMS are the primary risk-control document at Jordan Rail and are maintained in the Safety Register.

• SWMS are developed for all high-risk construction work as defined by the WHS Regulations.
• Each SWMS records the activity, hazards, persons at risk, initial risk, controls, residual risk and required PPE.
• Controls are written using the hierarchy of controls (Figure 3) and are verified at pre-start.
• SWMS are reviewed before each shift, after any incident, and when the activity, plant or people change.
• SWMS are signed by workers before commencing the activity; signing is captured in the Operating System.
• SWMS visibility on the app is controlled by a manager; only current, approved SWMS are visible to workers.

Jordan Rail manages work health and safety in accordance with the Work Health and Safety Act 2011 (Cth), the WHS Regulations 2011 and ISO 45001:2018. This HSE Management Plan (P-JR140) establishes the safety arrangements and principles to be observed by all Jordan Rail workers, contractors and visitors. The requirements in this section apply to all operations and are operationalised through the Safety Management System and the records maintained in the Operating System.

The purpose of this Plan is to establish and maintain an effective health and safety management system. Jordan Rail is committed to implementing a structured approach to workplace health and safety in order to achieve a consistently high standard of safety performance. This Plan applies to all Jordan Rail workers and other persons at risk from work carried out at Jordan Rail workplaces. Failure to comply with the requirements of this plan may lead to disciplinary action.

• Primary duty of care: Jordan Rail (as PCBU) ensures, so far as reasonably practicable, the health and safety of workers and others affected by the work — providing a safe work environment, safe plant and structures, safe systems of work, and adequate welfare facilities.
• Due diligence: officers and managers exercise due diligence — understand hazards, ensure adequate resources, verify compliance and investigate incidents.
• Statement of Commitment: Jordan Rail will take all reasonably practicable measures to eliminate or minimise risks to the health, safety and welfare of workers, contractors, visitors, and anyone else affected by operations. Jordan Rail complies with the WHS Act 2011, applicable Codes of Practice and Australian Standards.
• Consultation and communication: workers are consulted on matters affecting their health and safety — hazard identification, risk decisions, changes to plant, processes or procedures (Section 11).
• Hazard identification and risk control: hazards are identified and controlled using the hierarchy of controls (eliminate, substitute, isolate, engineer, administer, PPE) before work commences — recorded in SWMS and task risk assessments (Section 9).
• Training, induction and competency: all workers receive WHS induction on their first day; workers are trained and verified competent before safety-critical work; training records are maintained in the Operating System (Section 12).
• Plant and equipment: pre-mobilisation and pre-start inspections, preventive maintenance schedules, lifting-equipment registers, electrical test & tag and tag-out/lock-out (Section 13).
• Inappropriate behaviour: bullying, harassment, discrimination and violence of any form will not be tolerated; all complaints are investigated and actioned.
• Drugs and alcohol: no alcohol or illegal drugs are permitted on Jordan Rail premises or in vehicles at any time; workers taking prescription medication that may affect safety must inform management so appropriate duties can be assigned.
• UV radiation: UV protective clothing, hats, sunglasses and SPF 30+ sunblock are provided and required for outdoor tasks.
• Vehicles: seat belts must be worn at all times; valid driver's licence of the correct class is required; no hand-held mobile phone use while driving; no smoking or vaping in vehicles; all loads must be properly restrained.
• Working alone: all works are scheduled to ensure operators are supervised by a suitably experienced and qualified supervisor at all times; a qualified nominated person replaces the supervisor during any period of absence.
• Manual handling: manual handling risks are managed through risk assessment, mechanical aids, task redesign and worker consultation to prevent injury from pushing, pulling, lifting, carrying, moving or holding objects.
• Electrical safety: all electrical equipment is inspected and tested per AS/NZS 3760:2010; RCDs are fitted where required; only authorised electrical personnel perform installation, testing and labelling; unsafe equipment is immediately withdrawn from service.
• Confined spaces: all confined spaces are placarded and access strictly controlled; entry requires a confined-space permit on each occasion; only trained workers may enter, and a trained bystander must be present at all times.
• Falls from height: no worker will work at height without secure ladders, steps, handrails or fall prevention/arrest harnesses in place; workers are instructed in the correct use of fall prevention equipment.
• Dangerous goods and hazardous substances: all chemicals are registered with a current SDS; quantities stored are minimised; workers have access to SDS information at all times.
• Slips, trips and falls: floors are kept free of water, grease and clutter; non-slip surfaces and warning signs are used; spills are cleaned up immediately.
• Incident reporting: all incidents, injuries and near misses are reported in the Operating System; serious incidents are notified to Comcare by the fastest means and followed up in writing within 48 hours (Section 26).
• WHS record keeping: all WHS and workers' compensation documents are retained for 30 years in accordance with the Privacy Amendment (Enhancing Privacy Protection) Act 2012 (Cth).
• Right of entry: WHS permit entry holders present their permit and photographic ID on request; Jordan Rail does not obstruct the lawful exercise of permit-holder rights under the WHS Act.
• Issue resolution: WHS concerns are resolved through consultation between workers, representatives and management; unresolved issues escalate to the Operations Manager and, if necessary, to the Board; Comcare may be asked to appoint an inspector where an issue remains unresolved.
• WHS issue resolution contacts — Comcare: Ph 1300 366 979 | Fax 1300 305 916 | Email notify@comcare.gov.au | GPO Box 9905, Canberra ACT 2601.
• Continuous improvement: incidents, audits, inspections and worker feedback feed management review and improvement of the system (Sections 27–28).
• Authoritative sources: Work Health and Safety Act 2011 | WHS Regulations 2011 | Approved Codes of Practice | www.comcare.gov.au

Jordan Rail's rail operations are governed by the Rail Safety National Law (RSNL), administered by ONRSR, and by the safety and access requirements of each rail network and principal it works with. Rail safety requirements apply to all work on or about the rail corridor.

• Rail safety worker competency: every rail safety worker holds the relevant RIW role, network induction and competency before rail access.
• Network inductions: MTM, V/Line, ARTC, Yarra Trams, DPTI/DIT, AMRPN, Adelaide Metro, TFNSW, Sydney Trains, Queensland Rail, Aurizon, PTA, BHP, Rio Tinto, GrainCorp and any other network engaged.
• Rail access: access permits, track occupancy and protection are obtained before entering the rail corridor; access is a hold point.
• Track safety awareness: lookouts, protection officers and safeworking rules per the network's requirements.
• Rail safety worker medical: maintained current under the RSNL and RIW medical requirements (Category A).
• Rail gauge: broad, standard and narrow gauge requirements captured per unit and project; gauge conversion managed under the Rail Gauge Conversion procedure and verified at a hold point.
• Network training matrix: Jordan Rail's internal training exceeds each network's minimum (see the Rail Industry Training Programme and Appendix D).

Jordan Rail manages its environmental aspects in accordance with the Environmental Management System (EMS), ISO 14001:2015 and its legal obligations under applicable environmental protection legislation. Environmental requirements apply to all operations and are operationalised through the EMS and the Environmental module of the Operating System.

Jordan Rail's operations involve the use of heavy plant and equipment, hazardous substances, fuels and oils, and work on or near sensitive environments including rail corridors, waterways and heritage areas. Every project identifies its environmental aspects, assesses their significance and implements site-specific controls through the Site-Specific Environmental Plan before work commences.

Environmental management is not separate from safety management — it is integrated into the daily work of every worker, supervisor and manager through pre-start inspections, SWMS, the MSDS register, spill kits, and the Environmental module of the Operating System.

• Environmental Policy: Jordan Rail is committed to preventing pollution, minimising environmental harm and continually improving environmental performance. We will comply with all applicable environmental legislation, applicable Codes of Practice and client requirements.
• Waste management: all waste (general, hazardous and liquid) is segregated, stored in labelled containers and disposed of through licensed contractors; waste quantities are minimised and recycling is maximised; no waste is left on site at demobilisation.
• Water quality: no discharge of wastewater, concrete washout, sediment or contaminants to waterways, stormwater drains or uncontrolled ground; concrete washout areas are bunded; wash-down water is contained and disposed of appropriately.
• Noise and vibration: plant and equipment is maintained to minimise noise; hours of operation comply with the relevant Environment Protection Authority (EPA) noise regulations and client/network requirements; affected neighbours are notified in advance.
• Dust management: dust suppression (water carts, barriers, speed restrictions) is applied on unpaved surfaces and during dry conditions; workers in dust environments wear appropriate RPE.
• Erosion and sediment control: erosion and sediment control measures (silt fences, sediment basins, stabilisation) are installed and maintained before and throughout earthworks; controls are inspected after rain events.
• Spill prevention and response: all plant is checked for leaks at pre-start; bunded drip trays and spill kits are provided; spill kits are inspected on the Safety Register; in the event of a spill — stop the source, contain the spill, clean up and report; no chemical or petroleum product is to enter the ground, drain or waterway.
• Hazardous substances and dangerous goods: all chemicals are registered in the MSDS Register with a current SDS; quantities stored are kept to the minimum needed for the task; hazardous substances are stored in bunded areas in their original labelled containers; workers have access to SDS information at all times; no chemical is used unless the SDS has been reviewed and controls implemented.
• Refuelling: refuelling is conducted on hard stand or on drip trays; jerry cans and bowsers are stored bunded; a refuelling report is completed for every refuel event; fuel is not stored in quantities greater than permitted without a relevant licence.
• Heritage and cultural sensitivity: where a project is adjacent to a known or potential heritage site, an Aboriginal or European heritage survey is conducted before ground disturbance; if an unexpected find occurs, work in the affected area stops immediately and the relevant authority is notified.
• Biodiversity and vegetation: vegetation clearing is minimised and confined to the approved disturbance footprint; no clearing occurs outside approved areas; noxious weed management is applied to all plant and equipment through the weed hygiene programme (washing before mobilisation and at the boundary of each site).
• Weed hygiene and biosecurity: all plant is inspected and washed before mobilisation to a new site; the weed declaration is signed as part of the pre-mobilisation inspection and is a hold point before plant leaves the yard.
• Environmental observations and corrective actions: all environmental observations (near-misses, non-conformances, improvements) are recorded in the Operating System; corrective actions are assigned, tracked to closure and reviewed at management review.
• Environmental incidents: any significant environmental event (spill >20L, waterway contact, unexpected heritage find, off-specification discharge) is reported in the Operating System, investigated and, where required, notified to the relevant EPA or regulator.
• NGER and sustainability reporting: fuel, electricity and water consumption are recorded per project and reported under the National Greenhouse and Energy Reporting scheme where the threshold is met; sustainability data feeds the Jordan Rail Sustainability Report.
• Site-Specific Environmental Plan: a Site-Specific Environmental Plan (SSEP) is prepared for each project before work commences; it identifies the environmental aspects, applicable legislation, controls, monitoring requirements and emergency contacts for that site.
• Environmental audit: internal environmental audits are conducted quarterly and at project close-out; findings are recorded as corrective actions and reviewed at management review.
• Legislation compliance: EPBC Act (Commonwealth); applicable state Environment Protection Acts (VIC: EP Act 2017; NSW: POEO Act 1997; QLD: EP Act 1994; SA: EP Act 1993; WA: EP Act 1986; TAS: EP Act 1994; NT: WM Act; ACT: EP Act 1997); National Greenhouse and Energy Reporting Act 2007 (Cth).

Jordan Rail maintains emergency preparedness for all sites and operations. Emergency response procedures are documented, communicated and practised so that every worker knows how to respond to an incident. The emergency response flow is shown in Figure 8.

• Site emergency response plans are documented and displayed for each site; emergency contacts and assembly points are posted.
• First aid kits are maintained and inspected (Safety Register); trained first aiders are available at each site.
• Serious or life-threatening emergencies: call 000 first, then make safe and notify the supervisor.
• All emergencies are reported in the Operating System within one hour and investigated.
• Notifiable incidents (WHS and rail) are reported to the relevant regulator — SafeWork / ONRSR — as required by law.
• Emergency drills are conducted periodically and recorded; lessons feed the emergency response plan.
• Debrief and corrective action follow every emergency to prevent recurrence and update SWMS and training.

The following HSE programmes operationalise the requirements of this manual. Each programme is maintained within the HSE Programmes module and is aligned to ISO 45001:2018 and the relevant legislation.

Contractors and subcontractors engaged by Jordan Rail must meet equivalent HSE, insurance and competency standards before engagement and throughout the work. Contractor compliance is assessed and tracked in the Operating System.

• Contractors are inducted into Jordan Rail HSE requirements before commencing work.
• Subcontractor compliance status (green / amber / red) is tracked and visible to managers.
• Contractor insurance expiries are monitored; reminders are sent before lapse.

Site establishment, mobilisation and demobilisation are planned and controlled activities. Each stage is recorded in the Operating System to ensure plant, people and the environment are protected throughout.

• Site setup: site-specific safety and environmental plans are developed before work starts; exclusion zones, signage, spill kits and emergency contacts are established.
• Mobilisation: plant passes pre-mobilisation inspection (a hold point) before leaving the yard; transport permits are obtained for oversize/overmass loads.
• Pre-start: each shift starts with a pre-start inspection and meeting; hazards, controls and hold points are communicated.
• Operation: plant is operated within its rated capacity and the SWMS; defects are reported and tagged out.
• Demobilisation: plant is inspected on return; defects are recorded; the unit is returned to service or scheduled for repair.
• Environmental close-out: the site is left clean; waste, spill residues and erosion controls are managed to closure.

The Jordan Rail workshop is a controlled work environment where plant and equipment are serviced, repaired, fabricated and tested. The workshop is managed to a safe, clean-as-you-go standard, with dedicated zones for mechanical work, welding and hot work, electrical work, parts storage and tooling. All workshop activities are subject to this manual and the Safety Management System.

Workshop HSE is governed by the same hierarchy of controls, hold points and inspection regime as field operations. Plant brought into the workshop is tagged out where it presents a risk, and repairs are released only after the hold point is verified. The workshop supervisor is responsible for maintaining a safe, tidy and productive workshop and for ensuring workers follow these requirements.

• Housekeeping: the workshop is kept clean and tidy at all times; a clean-as-you-go standard applies; walkways, emergency exits and access to fire equipment are kept clear; spills are cleaned up immediately.
• Tool and equipment storage: tools are returned to their designated location after use; power tools are inspected and tagged; damaged tools are removed from service.
• Machine guarding: all fixed machinery (lathes, presses, grinders, drills) is fitted with the correct guards; guards are not bypassed or removed during operation.
• Welding and hot work: welding bays are ventilated; hot work permits are used where required; combustibles are removed or screened; welding screens protect other workers from arc flash; fume extraction is used.
• Compressed gas: cylinders are stored upright, secured, segregated by type and capped when not in use; regulators and hoses are inspected before use.
• Manual handling: mechanical aids (hoists, trolleys, jacks, cranes) are used for heavy items; team lifts are used where mechanical aids are not available.
• Electrical safety: all portable electrical equipment is tested and tagged; RCDs are fitted; leads are kept off the floor where practicable; faulty equipment is tagged out.
• PPE: safety boots, eye protection, hearing protection and welding PPE (helmet, gloves, jacket) are worn as required; respiratory protection is used for welding fume, grinding and dust.
• Hazardous substances: all workshop chemicals (solvents, oils, paints, gases) are registered with a current SDS; quantities are minimised; workers have access to SDS information.
• Plant repairs: repairs are recorded in the Operating System; tag-out/lock-out is applied to unsafe plant; the repair hold point is verified before return to service (Section 13).

The Jordan Rail yard and test track are the operational hubs where plant is stored, mobilised, washed, inspected and tested before deployment. The yard is a high-traffic environment with moving plant, heavy vehicles, pedestrians and rail-mounted equipment sharing the same space, and is managed under a documented traffic management plan.

The test track is used for plant commissioning, hi-rail certification, gauge-conversion verification and operational testing. Testing is a hold point — no plant is released to field operations until the required test is completed and signed off in the Operating System.

• Traffic management: a documented traffic management plan separates vehicles, plant and pedestrians; speed limits are posted and observed; reversing is controlled by a spotter or reversing aids; pedestrians use marked walkways.
• Plant movement: all plant movements in the yard are controlled; operators maintain eye contact with pedestrians; hi-rail and track-mounted plant operate only within the designated test track area.
• Parking and storage: plant and vehicles are parked in designated areas; keys are removed; park brakes are applied; plant is chocked where required.
• Wash-down and weed hygiene: the wash-down bay is used before mobilising plant to a new site; wash-down is a hold point for weed hygiene (Section 17).
• Pre-mobilisation: plant passes pre-mobilisation inspection before leaving the yard; the inspection release is a hold point (Section 13).
• Test track procedures: testing is planned and supervised; the test track is cleared of personnel before movement; hi-rail and gauge-conversion tests are verified and recorded before release.
• Commissioning: new or modified plant is commissioned and tested on the test track before first use; the commissioning report is a hold point (Section 13).
• Exclusion zones: exclusion zones are established around lifting, testing and maintenance activities; only authorised personnel enter.
• Signage: yard speed limits, pedestrian routes, hazards and emergency contacts are clearly signposted.
• Lighting: yard and test track lighting is maintained for safe operations outside daylight hours.

The Jordan Rail fabrication and engineering function carries out structural fabrication, welding, machining, repair and modification of plant and rail components. Fabrication work is high-risk and is controlled through SWMS, hold points and the inspection regime of the Safety Management System.

All fabrication and welding work is performed by competent, certified welders and tradespeople. Critical welds and structural fabrications are inspected at a hold point before being put into service, and records are retained in the Operating System for audit.

• Competency: all welders hold the relevant welding qualifications and tickets; competency is verified before allocation to structural or rail-critical work.
• SWMS: a SWMS is in place for each fabrication activity (welding, cutting, grinding, lifting, hot work); the SWMS is reviewed before each shift.
• Welding fume: welding fume is controlled at the source with fume extraction; respiratory protection is used where extraction is not practicable; the work area is ventilated.
• Hot work: hot work permits are used where fabrication is carried out near combustibles; fire extinguishers are available; a fire watch is maintained where required.
• Lifting and crane operations: lifting of fabricated items uses certified lifting equipment and a competent rigger/dogman; lifts are planned and the load is within the WLL.
• Structural and rail-critical welds: critical welds are inspected and, where required, tested (NDT) at a hold point before release (Section 10).
• Machining: lathes, mills, drills and presses are guarded; swarf is controlled; loose clothing and jewellery are not worn around rotating machinery.
• Cutting and grinding: cutting and grinding tools are inspected; guards are in place; sparks are controlled; PPE (eye, face, hearing, RPE) is worn.
• Housekeeping: offcuts, swarf and scrap are managed and removed; the fabrication area is kept tidy; gas cylinders are stored and secured correctly.
• Quality records: fabrication and weld inspection records are retained in the Operating System as permanent, auditable records.

Jordan Rail operates and engages heavy vehicles for the transport of plant, equipment and materials to and from sites. Heavy vehicle transport is governed by the Heavy Vehicle National Law (HVNL), the National Heavy Vehicle Regulator (NHVR) and the Chain of Responsibility, and is managed through the Heavy Vehicle Transport Management System and the Heavy Vehicle Transport Training Programme (JR-HSE-HVT).

Fatigue, mass, dimension, load restraint and speed are the primary risk controls for heavy vehicle transport. Drivers are fit for work, vehicles are roadworthy, loads are correctly restrained, and permits are obtained for oversize or overmass movements before a vehicle leaves the yard.

• Fatigue management: drivers comply with the work and rest hours under the HVNL (standard hours, BFM or AFM); fatigue is managed per the Fatigue Management Programme (JR-HSE-FAT); drivers are fit for work before departure.
• Pre-trip inspection: every heavy vehicle is inspected before departure using the pre-trip checklist; defects are reported and the vehicle is not used if unsafe.
• Load restraint: all loads are restrained in accordance with the Australian Load Restraint Guide and AS/NZS 4384; the load is checked at departure and during the journey.
• Mass and dimension: vehicle mass and dimensions comply with the HVNL and any permit conditions; oversize and overmass loads operate under the relevant NHVR permit or notice.
• Permits and access: oversize, overmass, PBS and route-access permits are obtained before travel; permit conditions and routes are followed.
• Chain of Responsibility: all parties in the transport chain — consignor, packer, loader, driver and operator — meet their HVNL obligations; Jordan Rail does not coerce or incentivise breaches.
• Loading and unloading: loading and unloading are planned and supervised; plant is loaded within the vehicle's capacity; the area is cleared of personnel; a spotter is used for reversing and blind movements.
• Reversing and low-speed manoeuvres: reversing is minimised; where required, a spotter or reversing aids are used; pedestrians are kept clear.
• Driver competency: drivers hold the correct licence class, a current driver medical (where required) and loading/unloading training; competency is recorded in the Operating System.
• Subcontractor transport: engaged heavy vehicle subcontractors meet the insurance, licence, training and NHVL systems checklist requirements before engagement and throughout the work (Section 20).
• Work diary: heavy vehicle work diaries are completed per the HVNL and retained in the Operating System; distance, work and rest times are recorded.
• Incidents and defects: transport incidents, near misses and vehicle defects are reported in the Operating System and actioned; notifiable incidents are reported to the relevant authority.

All incidents, injuries and near misses are recorded, investigated and actioned. Corrective actions are assigned, tracked to closure and analysed for recurrence. Serious incidents are reported to the relevant regulator (WHS and/or ONRSR) as required.

Jordan Rail follows the incident management flow shown in Figure 9 — from identification through corrective action to management review and continuous improvement.

• Incident Reporting with analytics, corrective actions and safety-bulletin generation.
• Defect reporting captured in any inspection flows into the repair/breakdown lifecycle when required.
• Incident site preservation and notification procedures per this manual.
• Hazard Dashboard surfaces open risks across registers and inspections.
• Corrective actions tracked to closure with a responsible person and verification.
• Recurring-repair and incident-trend analysis feeds management review and improvement.

Jordan Rail audits its HSE management system and reviews performance to ensure it remains effective and compliant. Audits and management reviews are scheduled and recorded in the Operating System.

• Audit findings are recorded as corrective actions and tracked to closure.
• Management review considers audit results, incidents, complaints, changes and opportunities for improvement.
• Review outputs are recorded and communicated; improvements are scheduled and tracked.

Jordan Rail continually improves its HSE management system. Incidents, audits, inspections, observations and worker feedback are analysed for trends and opportunities, and improvements are implemented and verified.

• Incident trends and recurring-repair analysis are reviewed at management review.
• Corrective and preventive actions are tracked to closure and verified effective.
• Worker suggestions and near-miss reports are encouraged and acted on without penalty.
• Changes to legislation, standards and network requirements are monitored and the system updated.
• Improvements are communicated to the workforce via the Operating System, pre-start meetings and bulletins.

Jordan Rail is committed to conducting its operations in an environmentally and socially responsible manner, meeting the needs of the present without compromising the ability of future generations to meet their needs. Sustainability is integrated into the way Jordan Rail works — alongside safety, quality and environmental management — and is governed by the Sustainability & Innovation Management System (SIMS).

Sustainability at Jordan Rail goes beyond compliance. It covers greenhouse gas and energy management, circular-economy and waste-reduction practices, water stewardship, sustainable procurement, social and community responsibility, and the innovation that drives continuous improvement in environmental and social performance. Performance is measured, reported and reviewed against targets, and feeds the Jordan Rail Sustainability Report.

• Sustainability Policy: Jordan Rail is committed to minimising its environmental footprint, using resources efficiently, preventing pollution, and contributing positively to the communities in which it operates. We comply with all applicable environmental and sustainability legislation and continually improve our performance.
• Greenhouse gas and energy: fuel, electricity and water consumption are recorded per project and per fleet unit; emissions are calculated and reported under the National Greenhouse and Energy Reporting (NGER) scheme where the threshold is met; energy efficiency is improved through equipment selection, idle-reduction and route optimisation.
• Circular economy and waste: waste is treated as a resource — segregated, reused or recycled where practicable; scrap metal, oils, tyres, batteries and electronic waste are sent to licensed recyclers; single-use materials are minimised; packaging is reduced and returned where possible.
• Water stewardship: water use is measured and minimised; wash-down and dust-suppression water is reused where practicable; no contamination of waterways (see Section 17 Environmental Requirements).
• Sustainable procurement: suppliers and contractors are assessed on environmental and social performance as well as price; preference is given to suppliers with recognised environmental certification, low-emmission equipment and ethical labour practices.
• Fleet emissions and transition: plant and vehicle emissions are tracked; low-emission and electric or hybrid options are evaluated at replacement; telematics monitor idle time and fuel efficiency to reduce consumption.
• Innovation: Jordan Rail encourages and evaluates innovation that improves environmental and social outcomes — new technologies, methods and materials that reduce emissions, waste or risk. Innovation is captured, assessed and, where successful, rolled out across the business.
• Social and community responsibility: Jordan Rail supports the communities in which it operates through local employment, training and fair labour practices; respects cultural heritage; and engages openly with neighbours and stakeholders.
• Sustainability reporting: sustainability performance — emissions, energy, water, waste, recycling and community investment — is compiled in the Jordan Rail Sustainability Report and reviewed at management review.
• Targets and KPIs: sustainability targets are set annually (emissions intensity, energy use, waste diversion, water use) and tracked against baseline; progress is reported to the Board and reviewed against industry benchmarks.

Jordan Rail is committed to building and sustaining a positive safety culture where safety is a shared value and every worker takes responsibility for their own safety and the safety of others. A positive safety culture is the foundation of an effective HSE management system and is driven by leadership, worker involvement, learning and continuous improvement.

Safety culture at Jordan Rail is not a poster on the wall - it is reflected in how work is actually planned, supervised and carried out every day. Leaders set the tone, workers are empowered to speak up, and the system is designed so that doing the safe thing is also the easy thing.

• Leadership commitment: managers and supervisors visibly demonstrate commitment to safety, set the standard and lead by example.
• Worker participation: workers are encouraged and empowered to raise safety concerns, report hazards and near misses, and contribute to safety decisions without fear of reprisal.
• Just culture: Jordan Rail applies a fair and just culture - honest mistakes are treated as learning opportunities, while reckless or wilful breaches are addressed under the disciplinary process.
• Reporting culture: all hazards, incidents and near misses are reported and acted on; reporting is encouraged and recognised.
• Learning culture: incidents, audits and observations are analysed for lessons learned and improvements are shared across the workforce.
• Continuous improvement: safety culture is measured through surveys, indicators and feedback and improved over time.

Effective internal communication ensures that HSE information flows across all levels of Jordan Rail - from management to workers, between sites, and from the field back to management. Communication is timely, clear and two-way so that hazards, controls, hold points and lessons learned are understood and acted upon.

The Operating System is the primary channel for HSE communication - it delivers real-time notifications, reminders and alerts, and records every pre-start, toolbox talk, bulletin acknowledgement and hazard report so that communication is auditable.

• Pre-start meetings and toolbox talks are held before each shift and recorded in the Operating System (Section 11).
• Safety bulletins and notices are issued through the Bulletins module and acknowledged by workers.
• The Operating System delivers real-time notifications, reminders and alerts for expiring tickets, medicals, permits, inspections and overdue actions.
• Managers and supervisors communicate HSE performance, incidents and changes at regular meetings; HSE is a standing agenda item.
• Worker feedback, suggestions and hazard reports are captured in the Operating System and actioned; outcomes are communicated back to the workforce.
• The Chat module supports real-time coordination between the workshop, managers and field teams.
• Emergency and urgent safety communications are escalated immediately to the responsible manager.

Human factors are the physical, psychological and organisational factors that influence how people work and how safely they perform. Jordan Rail recognises that human error is a contributing factor in most incidents and designs work, plant, procedures and the environment to support safe human performance rather than relying on people to compensate for poor design.

Human-factors principles are applied at the design stage (plant, work and procedures), during training and competency, and in incident investigation so that systems are error-tolerant and mistakes are trapped before they cause harm.

• Job design: tasks are designed to be within human capability - manageable workload, clear procedures, appropriate pace and rotation.
• Plant and equipment design: controls, displays, alarms and access are designed and maintained to support safe operation and reduce error (ergonomics, visibility, reach).
• Fatigue: fatigue is managed under the Fatigue Management Programme (JR-HSE-FAT) and the heavy-vehicle work/rest rules (Section 25).
• Stress and wellbeing: Jordan Rail supports worker wellbeing and provides an Employee Assistance Program (EAP) for workers experiencing stress or personal difficulties.
• Competency: workers are trained and verified competent for their tasks to reduce error from inexperience (Section 12).
• Procedures: SWMS and procedures are clear, practical and current so workers can follow them accurately (Section 14).
• Supervision: supervisors verify that work is performed as planned and provide coaching to correct deviations.
• Error management: incidents and near misses are analysed for human-factors causes and controls are improved rather than attributing blame (just culture).

Jordan Rail requires all workers to be fit for work - physically, mentally and free from impairment - before commencing safety-critical work. Fit for work means a worker is able to perform their assigned duties safely and without risk to themselves or others. Fitness for work is managed through the Fitness for Work Programme (JR-HSE-FIT), the Fatigue Management Programme (JR-HSE-FAT) and the Alcohol and Other Drugs Programme (JR-HSE-AOD).

• Pre-engagement medical: workers complete a pre-employment / pre-engagement medical scoped to the role (Section 6).
• Periodic health assessment: rail safety workers, heavy-vehicle drivers and plant operators complete periodic health assessments per the categories in Table 2.
• Fatigue management: workers must not commence work if fatigued; work and rest hours are managed per the Fatigue Management Programme and HVNL requirements.
• Alcohol and other drugs: zero tolerance for alcohol and illegal drugs on Jordan Rail sites or in vehicles; workers on medication that may affect safety must inform management (Section 15).
• Triggered assessment: a supervisor may direct a worker to a fitness-for-work assessment where unfitness is reasonably suspected or after an incident.
• Return to work: workers returning after injury, illness or extended absence complete a return-to-work assessment before resuming safety-critical duties.
• Self-responsibility: workers are responsible for presenting fit for work and for reporting any condition that may affect their fitness.
• Record keeping: fitness-for-work records are retained confidentially under the Privacy Act 1988 (Cth).

Jordan Rail manages site and asset security to protect workers, plant, equipment, information and the public. Security management applies to all Jordan Rail sites - yard, workshop, rail corridor, civil site and transport operations - and is integrated with access control, visitor management and emergency response.

• Site access control: access to Jordan Rail sites is controlled; only authorised workers, contractors and visitors may enter; visitor sign-in is managed through the Visitor Management module.
• Visitor management: all visitors sign in, receive a safety briefing and are supervised until inducted.
• Out-of-hours security: yards and workshops are secured outside operating hours; lighting, fencing and surveillance are maintained where required.
• Key and access control: keys, access cards and codes are issued and tracked; the Height & Slew Key Register controls access to high-risk plant.
• Plant and asset security: plant is parked in designated areas with keys removed and park brakes applied; high-value assets are secured.
• Information security: the Operating System enforces role-based access; security headers prevent unauthorised embedding; sensitive data is access-controlled.
• Security incidents: theft, trespass, vandalism and suspicious activity are reported in the Operating System and, where required, to police.
• Rail corridor security: access to the rail corridor is controlled under the network's safeworking and access-permit requirements (Section 16).

The following policies, procedures and plans form part of, or are referenced by, this HSE Management Plan. Each is maintained within the relevant module of the Jordan Rail Operating System and is controlled under the Document Control Register. This section provides a consolidated reference list; the authoritative copies are held in the Operating System.

This manual and the supporting management systems operate within the following legislative and standards framework. The manual is the governing HSE document; the Safety Management System, Environmental Management System and HSE Programmes map to ISO 45001:2018 and the relevant law.

All revisions of P-JR140 are recorded in the amendment history below. The full revision history is maintained within the Document Control Register on the Jordan Rail Operating System.

The acronyms used throughout JRSE-110 and the supporting management systems are defined below for quick reference.

The following documents are referenced by or derived from JRSE-110. Each is maintained within the relevant module of the Jordan Rail Operating System.

Jordan Rail's internal training standard exceeds the minimum requirement of every rail network and principal it works with. The summary below lists the networks covered by the Rail Industry Training Programme; the full matrix is maintained in that programme.

This manual is approved for issue by the signatories below. Approval confirms that P-JR140 Issue 05 is the governing HSE Management Plan for Jordan Rail Pty Ltd and is authorised for distribution to all Jordan Rail managers, supervisors, workers and engaged subcontractors via the Operating System.

• This manual is reviewed at least annually, and after any significant incident, legislative change or organisational change.
• Controlled copies are issued only through the Jordan Rail Operating System; printed copies are uncontrolled.