Environmental Management System

This Environmental Management System (EMS) defines the requirements and processes by which Jordan Rail Pty Ltd and its subcontractors identify, manage and reduce the environmental impacts of their operations on the rail network and at civil work sites.

It applies to all Jordan Rail operations - wet and dry hire, construction and maintenance, fabrication, transport and logistics, and mobilisation/demobilisation of plant - and to all sites, yards and workshops under Jordan Rail's control.

The EMS operates alongside, and is supported by, the Jordan Rail Operating System (this platform), which serves as the system of record for all environmental documents, inspections, observations and corrective actions. Environmental requirements are governed by JRSE-110 Safety and Environmental Requirements, referenced throughout this document.

Jordan Rail is committed to conducting its operations in an environmentally responsible manner - preventing pollution, complying with environmental legislation, minimising adverse impacts and continually improving environmental performance. Environmental objectives are established, monitored and reviewed at management level.

• Prevent pollution of land, water and air from plant, fuels, oils and hazardous substances.
• Comply with all applicable environmental legislation, rail-network requirements and client environmental conditions.
• Minimise waste, maximise resource recovery and promote sustainable use of materials and energy.
• Protect flora, fauna and heritage values within and adjacent to work sites.
• Identify and manage environmental aspects and impacts at the planning stage of every job.
• Maintain environmental records and respond promptly to incidents, near misses and observations.

Jordan Rail provides heavy mobile plant and equipment for rail and civil construction. Operations occur in environmentally sensitive settings - rail corridors, road reserves, waterway crossings and greenfield sites - where aspects such as fuel and oil handling, vegetation disturbance, dust, noise, erosion and waste must be actively managed.

Environmental context is captured per project within the Operating System (clients, projects, rail networks and site locations) so that site-specific environmental conditions and controls can be planned and recorded.

• Wet hire and dry hire of plant - fuel/oil use, emissions, leak/spill risk.
• Construction and maintenance - earthworks, vegetation, erosion/sediment, dust and noise.
• Transport and logistics - vehicle emissions, load restraint, weed/seed transfer between sites.
• Workshop and yard - hazardous substances, waste streams, washdown and water management.
• Rail corridor works - access constraints, flora/fauna and heritage protection.

The EMS is structured around the ISO 14001:2015 environmental management principles and clause framework. The mapping below shows how each clause is satisfied by the Operating System.

• Clause 4 - Context: Environmental context captured per project/site; stakeholder needs and compliance obligations recorded.
• Clause 5 - Leadership: Management accountability via the Manager Overview; environmental policy and objectives set and reviewed.
• Clause 6 - Planning: Environmental aspects/impacts identified, objectives and targets per site (Site-Specific Environmental Plans).
• Clause 7 - Support: Competency, environmental documents and procedures, spill kits, MSDS register, infrastructure (Operating System).
• Clause 8 - Operation: Operational controls via site procedures, SWMS, pre-mob inspections, spill preparedness.
• Clause 9 - Performance evaluation: Environmental observations, inspections and monitoring; compliance calendar; management review.
• Clause 10 - Improvement: Corrective actions from observations/incidents, recurrence prevention, continuous improvement.

Environmental aspects and their impacts are identified for each operation and controlled through documented procedures, registers and field practices. The Operating System maintains environmental documents, site procedures and an observations register across the categories below.

• Waste - segregation, storage, lawful disposal and resource recovery at site and yard.
• Water - erosion and sediment control, washdown procedures, protection of waterways.
• Noise - hours of operation, plant selection and proximity controls for sensitive receivers.
• Dust - dust suppression, speed limits and staged earthworks.
• Erosion & sediment - sediment fences, batter stabilisation and drainage management.
• Flora & fauna - vegetation clearing controls, exclusion zones and nesting/heritage checks.
• Heritage - identification and protection of Aboriginal and non-Aboriginal heritage items.
• Spill - spill kits, MSDS, hazardous substance storage and spill response procedures.
• Exclusion zones - delineation and enforcement of environmental no-go areas.

For each project or major work scope, a Site-Specific Environmental Plan (SSEP) is prepared before mobilisation. The SSEP translates this EMS into the specific aspects, impacts and controls for the site.

• Identify the site location, rail network/client environmental conditions and sensitive receivers.
• Identify and rate environmental aspects and impacts for the planned activities.
• Define controls for each aspect (waste, water, noise, dust, erosion, spill, flora/fauna, heritage).
• Establish exclusion zones and no-go areas with maps and signage.
• Reference the SWMS, environmental procedures and spill response steps from JRSE-110.
• Confirm spill kits, MSDS and hazardous substance storage are in place before work starts.
• Define monitoring and inspection frequencies and the responsible person for each.
• Review and approve the SSEP before mobilisation; communicate to the workforce via pre-start briefings.

The Operating System maintains structured, referenced records of all environmental inspection, monitoring and QA/QC activities. Each record carries a unique reference number, author, timestamp and supporting photos, and is retained as a permanent auditable record.

• Environmental Documents - policies, procedures, site rules, spill procedures and exclusion zone guidelines with review/expiry tracking.
• Site Procedures - site-specific environmental procedures referenced per project.
• Environmental Observations & Corrections - observations, corrective actions and best-practice records with status tracking.
• Spill Kit Inspections - monthly, quarterly assessor and restock checks with contents and condition records.
• MSDS Register - safety data sheets for hazardous substances with currency status.
• First Aid & Fire Extinguisher registers - where fitted to plant for environmental incident response.
• Sustainability Report - consumption calculations (fuel, water, materials) for performance monitoring.
• Fuel Reporting - yard dispenser imports with fuel usage analytics and quarterly fuel tax credit (BAS/FTC) reporting.
• Workshop & Site Pre-Start - environmental items captured in pre-start meetings and minutes.

A Hold Point is a stage in the work sequence beyond which work must not proceed until the required environmental inspection or verification has been completed and signed off by the nominated responsible person.

A Witness Point is a stage where the client, principal or environmental officer is notified and given the opportunity to attend and witness the activity. Work may proceed if the witness does not attend after notification, unless the SSEP specifies otherwise.

• Spill kit check - verified complete and accessible before mobilisation (hold point).
• Erosion and sediment controls - installed and inspected before earthworks commence (hold point).
• Exclusion zones - established and signed before works enter a sensitive area (hold point).
• Waste segregation - sign-off at completion of works before site demobilisation.
• Heritage/flora-fauna clearance - hold point before vegetation disturbance or ground breaking.
• Washdown / weed-declaration - hold point before plant leaves a site for weed/seed transfer control.
• Client/environmental officer witness points are nominated in the SSEP and notified through the system.

Jordan Rail maintains emergency preparedness for environmental incidents, with spill response equipment, procedures and reporting embedded in the Operating System. All environmental incidents, near misses and observations are recorded and actioned.

• Spill kits maintained on plant and at the workshop with documented contents and inspection records.
• Spill response procedures defined in JRSE-110 and the Environmental Documents library.
• Environmental Observations register captures observations, corrections and best practices with severity and status.
• Incident Reporting captures environmental incidents and feeds corrective actions and safety bulletins, per the Incident Management Procedure & Manual (JRSE-110).
• Scheduled reminders and notifications flag overdue spill-kit inspections and document reviews.
• Corrective actions tracked to closure with responsible person and verification — consolidated in the Action Tracking Register.

This Environmental Management System is aligned with the requirements of ISO 14001:2015 Environmental Management Systems - Requirements with guidance for use, and AS/NZS ISO 14001. The framework, aspects/impacts identification, operational controls, records and continuous-improvement processes described in this document map directly to the ISO 14001:2015 clause structure (see Section 4).

Jordan Rail maintains this management system as its operational environmental framework. Where a client or contract requires formal third-party ISO 14001 certification, certification is pursued and administered separately; this document describes the system that is operated and audited internally and is suitable as the basis for, and in support of, ISO 14001 accreditation.

The system also operates within environmental and rail regulatory frameworks, referenced below.

• ISO 14001:2015 / AS/NZS ISO 14001 - Environmental Management Systems (framework alignment).
• JRSE-110 Safety and Environmental Requirements, Rev 9 - governing HSE manual.
• Applicable environmental protection legislation and EPA requirements.
• ONRSR - rail corridor environmental conditions.
• Client and rail-network environmental conditions as specified per project in the SSEP.